HR System Integration

HRIS integration extends the value of your core HR applications

IT applications are at the heart of day-to-day HR operations. From core HR systems, such as an HRIS or HCM, to other applications like an ATS, HR staff frequently rely on information from multiple IT systems to make decisions.

While these systems are optimal for storing sensitive employee records like personal data, payroll and tax information, they are not always built to manage the unstructured files and processes that relate to that data. That’s where OnBase by Hyland comes in.

An OnBase HRIS system integration extends the value of your core HR applications by digitizing and securely storing the documents that are associated with the employee data in those systems, automating supporting processes and providing a complete view of the employee from one screen.

Centralize access to HR content

OnBase delivers a full range of enterprise-class, secure document management capabilities. HR staff can view personnel documents and content - like direct deposit forms, W-4s, leave requests, and employment contracts - right alongside supporting employee data in the HRIS or HCM.

Automate core HR processes

A single OnBase system can automate HR processes like employee leave requests, policies and procedures acknowledgements, records management, employee onboarding and more. HR staff save time and reduce their reliance on paper, while IT avoids the headache of sourcing and supporting multiple automation solutions.

Improve visibility and efficiency for HR staff

With an HRIS integration, OnBase enables real-time, bi-directional communication between systems to ensure that HR staff always have the most up-to-date employee information at their fingertips. Organizations eliminate the need to enter data and documents into multiple systems, and lighten the administrative workload by intelligently linking employee data with supporting content and processes in one view.

OnBase offers integration with any core HR system, including:

Benefits of OnBase AR Solutions

OnBase can improve many processes in the order to cash cycle, including

• Contract Management: Streamline creation and review of customer contracts and store them in one, central location for amendments and contract lifecycle management.
• Sales order processing and fulfillment: OnBase automatically identifies and extracts order information and sends it into your order management and accounting systems.
• Billing: OnBase captures created invoices directly from your ERP, links them to related documents, such as proof of delivery documents, and makes them instantly accessible to customers.
• Dispute resolution: OnBase centralizes all documents associated with a given account, for easy, instant access, even from a mobile device or directly from your accounting system speeding resolution and ultimately reducing accounts receivable days sales outstanding.
• Payment processing: OnBase automatically extracts and validates remittance and check information, posts payment information to your accounting systems and creates Image Cash Letters (ICLs) for simple, electronic deposit.
• Process Management and Tracking: With automated workflow and reporting capabilities, management gains insight into staff workloads, open invoice distribution and payment processing.

And, with ShareBase by Hyland, easily and securely share checks, orders, and remittances with customers and other third parties to speed processing even further. The natural interaction between ShareBase and OnBase allows you to share files automatically as part of the accounts receivable solution, regardless of whether recipients have access to OnBase.